Supervisor Payroll & AP

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Date: Jan 24, 2019

Location: Bethlehem, Pennsylvania, US

Company: Las Vegas Sands Corp.

Position Overview:

The primary responsibility of the Supervisor - Payroll & AP (Supervisor - Payroll and Accounts Payable) is to supervise the functions of accounts payable and payroll including basic general ledger, accounts payable, payroll processing and recordation for the organization. All duties are to be performed in accordance with departmental and the Sands Bethlehem (the “Sands”) policies, practices, and procedures.             

Essential Responsibilities:

  • Manage day-to-day operations of both accounts payable and payroll functions.
  • Responsible for insuring timely payment of invoices and proper recording of expenses.
  • Manage staff responsible for providing month-end reporting to general ledger during the financial closing window.
  • Define, collaborate, and implement functionality in both accounts payable and payroll to the best practices standards defined by respective industries.
  • Prepare periodic payroll reports for the labor department, IRS and other organizations
  • Supervise modifications in regulations and laws relevant to payroll which calls for organization policy modifications.
  • Monitor and adjust workflows of staff to insure balanced distribution of the workload.
  • Assist in developing and communicating accounts payable and payroll policies and procedures.
  • Review and balance payroll registers, tax liabilities, and incoming work.
  • Assist in review, balancing, and reporting of accounts payable and payroll sub-ledgers as part of the general ledger financial closing. 
  • Balance payroll at quarter-end and prepare quarterly tax returns for multi-state employer.
  • Responsible for year-end processing, including year-end payroll returns, W-2 maintenance and distribution and year-end auditing with internal and external auditors to ensure compliance with federal and state employment regulations.
  • Manager staff and insure proper cross-functionality training requirements in accordance with company guidelines.
  • Develop staff skills to enhance department effectiveness and manage resources to eliminate unnecessary cost or expenditures.
  • Direct others in completion of a task or assignment. Render advice, and provide expertise or judgment based on information gathered, studied, analyzed or reviewed.
  • Arrange timeline to complete tasks and department assignments or projects, and meet the deadlines related to those assignments.
  • Work on actual project or service to help achieve the objectives of the department.
  • Evaluate information to render an opinion or take action based on that information that will impact the department or function.
  • Focus on achieving the goals or objectives of the department using available resources (staff and budgetary).
  • Evaluate the schedule or timelines related to the completion of assignments, while maintaining service and/or product quality.
  • Develop staff skills to enhance department effectiveness and manage resources to eliminate excess cost or unnecessary expenditures. 
  • Interview and make recommendation of candidates for new hire.
  • Determine if and/or when policy or procedural infractions by team members occur and issue the appropriate level of progressive discipline.
  • Responsible for the timely evaluation of all direct reports and conducting introductory period and annual performance reviews.
  • Maintains an open door policy and addresses all team member issues and/or concerns in a timely manner.
  • Conducts skip level meetings with departmental management and line level staff.
  • Conducts divisional/departmental staff meetings at least once per month.

Minimum Qualifications:

Minimum Employment Requirements:

  • 18 years of age, proof of authorization/eligibility to work in the United States.
  • High School diploma or equivalent.
  • Ability to communicate effectively in a positive/upbeat fashion utilizing English; both in oral and written form.
  • Interpersonal skills with focused attention on guest needs to deal effectively with all business contacts.
  • Maintain a professional, neat and well-groomed appearance adhering to the Sands appearance standards.
  • Maintain consistent adherence to the Sands Customer Service Standards (Standards of Steel).
  • Must be able to work varied shifts, including weekends and holidays.

 

Specific Position Requirements: 

  • Two (2) years progressive accounts payable experience with a minimum of one (1) year supervisory experience.
  • Two (2) years progressive payroll experience with a minimum of one (1) year supervisory experience.
  • Bachelor’s degree, preferably in Accounting/Finance/Business or related field, required.
  • Familiarity with W-2, 1099 requirements, and sales and use tax law.
  • Knowledge of Infinium and Stratton Warren preferred.
  • Working understanding of accounting and payroll methods, large automated systems and database applications.
  • Outstanding social skills.
  • Proficient use of Microsoft Office (Excel, Word, Outlook) and previous experience utilizing large application automated payroll and financial reporting systems.
  • Physical ability to access all areas of the property.
  • Ability to withstand prolonged standing, stretching, bending and kneeling without restriction, work indoors, outdoors and be exposed to various environmental factors such as, but not limited to CRT fatigue, noise, dust, cigarette smoke.
  • Ability to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.
  • Ability to lift or carry a minimum of 50 pounds, unassisted, in the performance of specific tasks assigned.
  • Ability to work with others, communicate well, receive direction; review your own work.
  • Maintain a positive attitude toward work and interface with guests in a friendly and polite manner.
  • Ability to address stressful situations with clients with dignity and the utmost tact and politeness.
  • Must be able to work with others, communicate well and receive direction when needed to achieve department goals and objectives.
  • Must be able to qualify for, apply for and obtain a Pennsylvania Gaming Control Board license if required.

Work Environment:

  • Ability to meet Specific Position Requirements and perform Position Responsibilities for this position.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  
  • Ability to provide a service or assistance to meet the needs of a guest, client or customer.
  • Ability to comply with policies and procedures of the department or section in order to complete service satisfactorily.
  • Ability to clearly present information through the spoken or written word; talk with customers or employees; listen well.
  • Ability to be alert to customer or client needs; to remedy or present a solution to a question, service request or service breakdown.
  • Ability to undertake additional responsibilities and respond to situations as they arise with or without supervision.
  • Ability to be tactful and polite, maintain confidences, and foster an ethical work environment; handle all situations honestly.
  • Ability to maintain standards despite pressing deadlines; to do your work right the first time.
  • Ability to act in accordance with established guidelines; follow standard procedures; comply with written rules or practices.
  • Ability to adapt and interact with people who have different values, cultures, or backgrounds, be of service to potentially difficult people, Acknowledge the benefits of having a diverse workforce.
  • Ability to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and display team spirit. 
  • Ability to demonstrate a high level of service delivery; do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer or client needs.

Interview Criteria:

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Job Segment: Accounts Payable, Manager, Payroll, Outside Sales, Database, Finance, Management, Sales, Technology

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